A stay-and-play package bundles nights and rounds at one price. You define what it includes and either a percent off or a flat bundle price. Lodging and golf are still priced from your live rates, so the package cannot drift. When it sells, the bundle price splits back across lodging, green fees and cart fees in proportion, to the cent.
What is a stay-and-play package?
A stay-and-play package holds a stay and a round together. It's some nights in a site type, some rounds on a course, and any flat-value extras, like a cart or a welcome bag. The guest sees one price, and the booking has to end up in two places.
Packages are built once, on their own tab. A package names a site type and a course rather than a specific cabin and a specific 8:20 tee time, so the same package can be sold across a season.
How is the package priced?
Two ways, and you pick per package. Percent off takes whatever the components come to today and takes a percentage off it. Flat price sets the number the guest pays and lets the components be whatever they are.
Either way, lodging and golf are always priced from live rates. Raise the cabin rate for peak weekends and the package follows, because the package holds a discount rather than a frozen copy of last spring's prices. A package that has quietly drifted below cost for four months is the kind of loss that leaves no trace until someone runs the numbers.
Where does the discount actually land?
This is the part that matters at month end. Say a bundle is worth $338 apart and sells for $250. The quick way to book it is to put $250 against lodging and comp the round. That credits the golf shop with nothing and leaves lodging absorbing the full $88 of discount, so both departments report numbers that aren't true.
CampGuide splits the bundle price back across every component in proportion to what each is worth at rack, to the cent. Lodging carries its share of the discount. Green fees carry theirs. Cart fees carry theirs. The rounding remainder is assigned rather than dropped, so the parts add up to the exact price the guest paid, cent for cent.
The allocation is recorded when it's computed and never edited afterwards. Reprice a package and a new allocation is written, with the newest one in force. What was credited to golf in July is still readable in January.
Change the nights, the players, the transport and the discount below. The split recalculates the way the real allocation does, including which component picks up the leftover penny.
How is tax worked out on a discounted bundle?
On the split amounts, not the rack ones. Lodging tax applies to the lodging share, sales tax applies to the green fee and cart fee shares, and the total comes from what was actually charged. Taxing rack values on a discounted package would overcharge the guest and hand the park a remittance number it can't defend. The demo above shows both figures side by side so the gap is visible.
What holds the site and the tee times together while the booking is being made?
A package is only worth selling if both halves are actually available at the moment of sale. Starting a package booking takes one hold covering every component at once, the lodging site and each tee slot. They lock together and expire together, so one half cannot survive while the other quietly lapses.
The lodging hold is honoured by every path that can write a reservation, including a front-desk booking, an online booking, a reschedule, and a comp. A site held for a package in progress can't be taken out from under it by someone at the counter.
The golf shop asks why its revenue looks soft. Lodging asks why its ADR dropped. Both are looking at the same forty packages, booked as though the round were free. When the split is computed at the time of sale, that conversation doesn't need a spreadsheet to settle it.
What happens if the guest cancels?
Cancellation follows what the guest actually cancelled.
- Cancel the stay and the whole package goes with it, refunded through the park's normal cancellation policy, with the tee times released back to the sheet for someone else.
- Cancel only the round and you're told, before you confirm, that this breaks the package and reprices the stay at rack. That warning comes first because a $250 package minus a round isn't a $250 stay.
Can you add a round to a stay that isn't a package?
Yes, at the normal rate. Someone books two nights, arrives, and decides on Friday night to play Saturday morning. The round attaches to the existing stay and the green fee and cart fee land on that folio. It's a tee time on a stay, priced from the rate rules, standing apart from any package or allocation.
Worth checking before you publish a package.
- The site type and course named on the package are the ones you actually want to sell. A package points at categories rather than at one cabin.
- Percent off or flat price is the right choice for the season. Flat price is easier to advertise and moves further from cost when rates rise.
- Any flat-value inclusion, like a welcome bag or a cart, needs a real value entered, since the split only credits a component in proportion to what it's worth.
- Tax types are mapped for green fee and cart fee separately, since carts are often taxed differently from green fees.
- The deposit override is set if a package should take a different deposit from an ordinary stay.
- Whoever sells packages knows what the break-the-package warning means, because it's the one moment where confirming changes the price of the stay.